From opportunity to confident decision — here's the whole journey
Bid Sense supports every stage of pursuing public sector work: finding the right opportunities, understanding them, deciding whether to bid and preparing a stronger submission.
The current journey is designed for procurement teams
Today, finding and winning public sector work means monitoring portals, downloading document packs, decoding requirements and guessing at suitability — before any writing starts. Businesses with bid teams absorb that overhead. Most SMEs cannot.
The Bid Sense journey
- 1
Create your company profile
Start with your website and basic company details. Add services, delivery locations, typical contract sizes, accreditations, policies and case studies over time — every addition sharpens the analysis. AI reads and organises this information into a structured profile.
- 2
Receive suitable opportunities
Bid Sense reads new opportunity notices — starting with NEPO procurement systems — and matches their real content against your profile. Instead of category-based portal alerts, you see a short list of contracts that actually fit, each with a suitability score.
- 3
Review the plain-English summary
For each opportunity: what is being bought, by which organisation, for how much, by when, and under what structure — contract, framework or dynamic purchasing system. No decoding required.
- 4
Check the recommendation
The decision engine checks eligibility, suitability, readiness, competitiveness and data confidence, then gives one of four recommendations — with the strengths, risks and reasoning shown in full.
- 5
Resolve the gaps
"Recommended with considerations" comes with specific actions: an insurance level to raise, a policy to add, evidence to gather. Fix what matters before committing days of effort — often in time to still bid.
- 6
Open a Bid Workspace
Decided to bid? The workspace extracts every question, word limit, weighting and deadline from the tender documents and turns them into a structured project.
- 7
Prepare your responses
Each question comes with plain-English guidance and suggested evidence from your profile. First drafts give you an editable starting point built only from your own approved information.
- 8
Review and submit
A pre-submission checklist confirms every question is answered and every required document attached. You submit through the buyer's official portal, in control of every word.
- 9
Record the outcome
Win or lose, the outcome and any buyer feedback feed back into your profile — so recommendations, readiness scoring and drafts get sharper with every tender.
Four possible recommendations, always explained
Bid Sense never gives you a bare score. Every recommendation shows the eligibility, suitability, readiness and confidence assessment behind it.
Recommendations support business decisions and do not guarantee contract awards.
Grounds Maintenance Framework — Lot 2
North East Procurement Organisation member authority
Eligibility
Met
Readiness
82%
Data confidence
High
Recommendation summary
Strong match with your grounds and estates experience. Contract size sits within your typical delivery range. One action needed before submission.
Strengths
- Three relevant case studies on file
- Local delivery within 15 miles
Actions
- Update public liability insurance certificate
- Add social value examples to profile
Bid Workspaces
- School Cleaning ContractDue in 9 days
- Highways Maintenance DPSDue in 21 days
Procurement readiness
72%
- Company profile complete
- Insurance evidence available
- Environmental policy missing
Frequently asked questions
How long does it take to set up a company profile?
Most businesses can create a useful profile in under an hour using their website and basic company information. Adding policies, case studies and accreditations over time improves the depth of every analysis.
How does Bid Sense decide whether to recommend an opportunity?
Each opportunity is checked against five factors: eligibility, suitability, readiness, competitiveness and data confidence. The recommendation is explained so you can see exactly why it was made.
What if Bid Sense doesn't have enough information?
If there isn't enough reliable information to support a recommendation, Bid Sense says so — the recommendation will be "More information needed" rather than a guess.
Can I disagree with a recommendation?
Absolutely. Recommendations support your decision; they don't replace it. Every recommendation shows its reasoning so you can weigh it against your own knowledge of your business.
Stop guessing which tenders are worth your time
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